Notice of Privacy
OPTION S.A. NIT: 800128867 – 1, a company incorporated and existing in accordance with the laws of the Republic of Colombia, domiciled at Autopista Medellín Km 1 via Siberia, email info@optionsa.com and telephone (1) 7053060. By virtue of From the above, we are responsible for the processing of the personal data that we capture and store in the terms of article 3 of Law 1581 of 2012. In accordance with the above, we will store and use your personal data for the following purposes:
(I) OF THE DATA OF SUPPLIERS AND CUSTOMERS: Comply with requests regarding our products and services; Operatively and administratively manage the information of suppliers and customers in the economic, financial and accounting operations of the Company, and that are directly related to the management of billing, collections and payments that are presented in the development and fulfillment of the projects contractually assumed by the company; Comply with the internal processes for the management of all the necessary information in the fulfillment of the tax obligations and the commercial, corporate, accounting and billing records of the Company; Comply with the internal information management process for the issuance, collection, payment and remission of the respective invoices that are issued by virtue of the development of the corporate purpose and commercial activity of the Company; Comply with the filing process, updating systems, protection and custody of information and databases of the Company in tax, corporate, accounting and billing matters of the company; Comply with the processes within the Company, for operational development and / or systems administration purposes; Maintain and process by computer or other means, any type of information, in order to comply with the tax obligations and commercial, corporate, accounting and billing records of the Company; Transmission of data to third parties with whom contracts have been entered into for this purpose, for commercial, administrative, marketing and / or operational purposes, in accordance with current legal provisions; The other purposes in tax, corporate, accounting and billing matters of the company, in order to comply with legal and regulatory obligations, as well as the internal policies of the Company; Carry out through any means directly or through third parties, marketing activities, commercial communication and marketing activities, promotion and / or own advertising; Customer service, market intelligence, service improvement, verifications and consultations, enabling means of payment; evaluate the quality of our products and services; Contact the owners of the data in order to send them physically or electronically information regarding our products; Comply with the obligations contracted with our clients and suppliers; Attend PQR related to our Products; Issue exchange bills of sale in accordance with current regulatory provisions; The management and fulfillment of legal or contractual obligations. If we go through a process of merger, division, constitution, acquisition of shares and / or transfer of corporate control, the information of the Holders is kept in the database, it may be transferred. In this case, the Holder will be informed in advance if their data is subject to a new privacy policy. Therefore, the Company may make use of the personal data provided by the Holders in relation to all the previously mentioned procedures, including international data transfer.
(II) OF THE DATA OF EMPLOYEES: Comply with the internal processes regarding the admission, selection, administration and hiring of applicants, apprentices, employees and in general the personnel of the Company or third parties; Granting and management of permits, licenses and authorizations; and management of sanctions, warnings and calls for attention to the Company’s employees; Granting and assignment of payroll credits of employees; Reporting of data to the Financial Risk Centers; Validation of the link to the Social Security System in Health, pensions, Occupational Risks and the Family Compensation Fund of employees; Comply with the internal processes of handling the Company’s payroll, payment of salaries, social benefits, together with the respective affiliation to the Social Security System in Health, Pensions, Occupational Risks and Employee Compensation Fund; Comply with the internal processes of attendance control and compliance with working hours of the Company’s employees; Comply with the internal processes of the company regarding the transcription of work disabilities; Grant legal and / or extra-legal benefits to employees and any other use deemed necessary to comply with the law or labor obligations; Sending and receiving communications through the channels selected by the company, which can be social networks or contracted platforms; Comply with the filing process, updating systems, protection and custody of information and databases of the Company in labor matters; Comply with the processes within the Company, for operational development and / or systems administration purposes; Maintain and process by computer or other means, any type of information by virtue of the existing employment relationship between the Company and its employees, this in order to comply with the law or pertinent labor obligations; The other purposes in labor matters, in order to comply with legal and regulatory obligations, as well as the internal policies of the Company. Therefore, the Company may make use of the personal data provided by the Holders in relation to all the previously mentioned procedures, including international data transfer.
(III) OF THE DATA CAPTURED IN SECURITY VIDEOS: Comply with internal processes regarding physical and electronic security of the Company’s people, property and tangible and intangible assets, by capturing video images. As such, the cameras installed must capture images within the perimeter corresponding to the Company’s physical facilities. In the case of video surveillance in the workplace, the captured images cannot be used for commercial or promotional purposes. Likewise, this system is prohibited in places destined for the cleaning, rest or recreation of the workers, among others. RIGHTS: The rights that assist you by virtue of your capacity as the owner of the data are: (i) To know, update and rectify your personal data in front of the Treatment Managers or Treatment Managers. This right may be exercised, among others, against partial, inaccurate, incomplete, fractioned, misleading data, or those whose Treatment is expressly prohibited or has not been authorized; (ii) Request proof of the authorization granted to the Treatment Manager ; (iii) Be informed by the Treatment Manager or the Treatment Manager, upon request, regarding the use that has been given to your personal data (iv) Present before the Superintendence of Industry and Commerce complaints for infractions (v) Revoke the authorization and / or request the deletion of the data when the principles, rights and constitutional and legal guarantees are not respected in the Treatment. (vi) Free access to your personal data that have been subject to Treatment.
You can consult our Privacy Policies at any time by requesting them to the email info@optionsa.com.
